Student Fee Advisory Committee

1. Inventory of Existing Fees
   This sub-committee will inventory all existing fees on campus, review the amount collected and used from each fee, and make recommendations concerning fee consolidation or elimination. Sub-committee #1 will be responsible for an annual report submitted to the Chancellor's Office. This committee will also attempt to monitor fees on other campuses and in the system.
   
   
2. Fee Review, Management and Recommendation Process
   This sub-committee will develop a process by which members of the campus community will seek changes in the fee levels. This committee will also consider and make recommendations concerning the feasibility of implementing fee ranges for certain mandatory campus fees.

Form Instructions

If you would like to initiate the process for consideration of a new student fee or for changing an existing student fee, PLEASE READ THESE INSTRUCTIONS FIRST.

California State University, Fullerton

Campus Procedures to Create or Adjust a Student Fee or Charge

Executive Order No. 740 outlines CSU System requirements to create or adjust student fees and designates student fees as “Category I,” “Category II” “Category III,” or “Category IV.” This Memorandum describes how to create or adjust fees charged to students at Cal State Fullerton. All forms mentioned are available in the Vice President for Student Affairs Office (LH 805), and on the Student Fee Advisory Committee web page (/sa/saoffice/feecommitte.htm).

Be as descriptive and complete as possible when outlining the rationale for the proposed fee action. Do not submit a request until obtaining all required approvals. Business and Financial Affairs (LH-214) can assist you, if necessary, in completing the statement of revenues and expenditures. Do not submit a request until this statement is complete. If you have any questions concerning these procedures or forms, please contact the Vice President for Student Affairs Office (LH 805).

Category I Fees: Establish or Increase

A "Category I fee" is a fee that must be paid to apply to, enroll in, or attend Cal State Fullerton.

1. Individuals or groups seeking to establish or increase a Category I fee must complete a Category I Student Fee Action Request Form and submit it to the Vice President for Student Affairs Office (LH 805). The Vice President for Student Affairs Office will check each form for completeness and will forward to Business and Financial Affairs.
2. The Chief Financial Officer or designee will review the fee request and forward to the campus student fee advisory committee (“Committee”) those requests that meet CSU System requirements concerning fiscal feasibility.
3. For those requests that meet CSU System requirements, the Committee will make a recommendation and will seek the President’s determination whether to conduct a student referendum or to use an alternative means of obtaining student input.
4. The Committee, through its Chair, will report to the President the results of either the student referendum or the alternative means of student consultation, and the Committee’s recommendation to approve or deny the request.
5. The President will review the Committee’s recommendation and the results of either the referendum or the alternative means of consultation, and will do one of the following:
   • Approve the establishment of the requested fee and forward this recommendation to the Chancellor;
   • Approve the requested increase of an existing fee and forward this approval to the Chief Financial Officer for implementation and notify the Chancellor’s Office; or
   • Deny the request and forward this decision to the Chief Financial Officer.
6. The Vice President for Student Affairs will inform the requesting individual or group of the President’s action.

Category III or Category IV Fees: Establish or Increase

A "Category III fee" is a fee, other than a Category I fee, paid to receive materials, services, or for the use of facilities provided by the university, or to enroll in a course offered through a self-supported instructional program. A Category III fee is called a User Fee. A "Category IV fee" is a fee or deposit paid to reimburse the university for additional costs resulting from a security or guaranty, dishonored payment, late submission, or misuse of property. A Category IV fee is called a Penalty Fee.

1. Individuals or groups seeking to establish or increase a user or a penalty fee must complete a Category III or Category IV Student Fee Action Request Form and submit it to the Vice President for Student Affairs Office (LH 805). The Vice President for Student Affairs Office will check each form for completeness and will forward to Business and Financial Affairs.
2. The Chief Financial Officer or designee will review the fee request and forward to the campus student fee advisory committee (“Committee”) those requests that meet CSU System requirements concerning fiscal feasibility.
3. For those requests that meet CSU System requirements, the Committee will review the fee request and, through its Chair, forward its recommendation to the President.
4. The President will review the Committee’s recommendation and:
   • Approve the establishment of the requested fee and forward this recommendation to the Chancellor;
   • Approve the requested increase of an existing fee and forward this approval to the Chief Financial Officer for implementation and notify the Chancellor’s Office; or
   • Deny the request and forward this denial to the Chief Financial Officer.
5. The Vice President for Student Affairs will inform the requesting individual or group of the President’s action.

Decrease or End An Existing Student Fee or Charge

1. Individuals or groups seeking to decrease or end an existing student fee or charge must complete the Request to Decrease/End an Existing Student Fee Request Form appropriate and submit it to the Vice President for Student Affairs Office (LH 805). The Vice President for Student Affairs Office will check each form for completeness and will forward to Business and Financial Affairs.
2. The Chief Financial Officer or designee will review the fee request and forward to the campus student fee advisory committee (“Committee”) those requests that meet CSU System requirements concerning fiscal feasibility.
3. For those requests that meet CSU System requirements, the Committee will review the fee request and, through its Chair, forward its recommendation to the President.
4. The President will review the Committee’s recommendation and:
   • Approve the requested decrease or elimination of an existing fee and forward this approval to the Chief Financial Officer for implementation and notify the Chancellor’s Office; or
   • Deny the request and forward this denial to the Chief Financial Officer.
5. The Vice President for Student Affairs will inform the requesting individual or group of the President’s action.

J. Beisner/K. Mink 8/00

CATEGORY I STUDENT FEE ACTION REQUEST FORM

CATEGORY III OR CATEGORY IV STUDENT FEE ACTION REQUEST FORM

REQUEST TO DECREASE/END AN EXISTING STUDENT FEE REQUEST FORM